Session Title

So many things are possible when you don't know they're impossible: Building Collaborative Tools & Workflows for Digitization

Location

KIPJ Theatre

Session Type

Panel Session

Start Date

28-4-2016 10:15 AM

End Date

28-4-2016 11:45 AM

Keywords

digitization, rights, toolkit, digital humanities, project management, quality control

Abstract

In 2015, UCLA Library Special Collections released its Digital Project Toolkit – a comprehensive resource that supports a variety of digital projects managed within special collections repositories, including digital humanities, boutique and large scale digitization projects, and creation of a digital platform to provide access to content. The toolkit was developed as an outgrowth of the Los Angeles Aqueduct Digital Platform project, and refined during a number of different digitization and digital humanities projects. The Toolkit covers the entire workflow: planning, implementation, access and preservation, and implementation and assessment.

Though the toolkit was developed to accommodate special collections materials, its scalability was tested by a library- wide digitization committee at UCLA known as the Collections Council Digitization Team (CCDT). The comprehensive guidelines formulated by UCLA Library Special Collections offered a framework for broader digital projects on a cross-departmental scale. The result being a digitization proposal process available to all library staff, a reliable consultant group, robust pre-planning and execution stages, and better tracking mechanisms for physical and digital materials. The collaboration between UCLA Library Special Collections and the Collections Council Digitization Team inspired a high level of knowledge sharing and procedure efficiency, ultimately leading to a successful digitization workflow spanning selection to digitization to online access. This panel includes toolkit developers and practitioners from across the digital project workflow at UCLA Library, and will discuss the challenges and opportunities that surfaced during this process.

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Apr 28th, 10:15 AM Apr 28th, 11:45 AM

So many things are possible when you don't know they're impossible: Building Collaborative Tools & Workflows for Digitization

KIPJ Theatre

In 2015, UCLA Library Special Collections released its Digital Project Toolkit – a comprehensive resource that supports a variety of digital projects managed within special collections repositories, including digital humanities, boutique and large scale digitization projects, and creation of a digital platform to provide access to content. The toolkit was developed as an outgrowth of the Los Angeles Aqueduct Digital Platform project, and refined during a number of different digitization and digital humanities projects. The Toolkit covers the entire workflow: planning, implementation, access and preservation, and implementation and assessment.

Though the toolkit was developed to accommodate special collections materials, its scalability was tested by a library- wide digitization committee at UCLA known as the Collections Council Digitization Team (CCDT). The comprehensive guidelines formulated by UCLA Library Special Collections offered a framework for broader digital projects on a cross-departmental scale. The result being a digitization proposal process available to all library staff, a reliable consultant group, robust pre-planning and execution stages, and better tracking mechanisms for physical and digital materials. The collaboration between UCLA Library Special Collections and the Collections Council Digitization Team inspired a high level of knowledge sharing and procedure efficiency, ultimately leading to a successful digitization workflow spanning selection to digitization to online access. This panel includes toolkit developers and practitioners from across the digital project workflow at UCLA Library, and will discuss the challenges and opportunities that surfaced during this process.