Session Title

Memorandum of Understanding Workshop: Creating a Process for Successful Digital Collaboration

Location

KIPJ C

Session Type

Workshop

Start Date

27-4-2016 1:00 PM

End Date

27-4-2016 4:00 PM

Keywords

Digital Humanities; Copyright; Permissions; Project Management; Systematic Reviews; Data Services; Digital Projects; Scholarly Communications; Publishing Projects; Project Planning

Abstract

Digital projects are inherently collaborative and are becoming more common in today’s academic environment; therefore, project planning with clearly delineated responsibilities is required. In order to incorporate stakeholders from different departments within and outside of the library and to account for current and potential infrastructure and funding, it is critical to create a document that encompasses all of the required preplanning. The presenters have found that a memorandum of understanding (MOU) establishes clearly demarcated responsibilities and outcomes of each involved party in the workflow, accounts for and settles potential disagreements, and serves as a project management plan. MOUs provide an avenue both to determine whether a project is feasible beforehand and to negotiate ownership, coauthorship, and other rights. Upon completion of a project, MOUs act as an evaluative tool to determine success, to document lessons learned, and to engage in other activities including seeking funding or assessing use of equipment, technology, and staff time.

During the workshop, the presenters will review an MOU template (CC-BY-NC-SA license) which has been used successfully for projects at UT Arlington and provide guidance in completing an example MOU. Participants will work through the process and common pitfalls for one of the following types of projects: Data Services, Digital Humanities, and Scholarly Communications. Each participant will leave with a Memorandum of Understanding Workbook, which includes an executive summary, a MOU template, an example workflow, a document to track estimate of university support, and explanatory documents for all of the above.

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Apr 27th, 1:00 PM Apr 27th, 4:00 PM

Memorandum of Understanding Workshop: Creating a Process for Successful Digital Collaboration

KIPJ C

Digital projects are inherently collaborative and are becoming more common in today’s academic environment; therefore, project planning with clearly delineated responsibilities is required. In order to incorporate stakeholders from different departments within and outside of the library and to account for current and potential infrastructure and funding, it is critical to create a document that encompasses all of the required preplanning. The presenters have found that a memorandum of understanding (MOU) establishes clearly demarcated responsibilities and outcomes of each involved party in the workflow, accounts for and settles potential disagreements, and serves as a project management plan. MOUs provide an avenue both to determine whether a project is feasible beforehand and to negotiate ownership, coauthorship, and other rights. Upon completion of a project, MOUs act as an evaluative tool to determine success, to document lessons learned, and to engage in other activities including seeking funding or assessing use of equipment, technology, and staff time.

During the workshop, the presenters will review an MOU template (CC-BY-NC-SA license) which has been used successfully for projects at UT Arlington and provide guidance in completing an example MOU. Participants will work through the process and common pitfalls for one of the following types of projects: Data Services, Digital Humanities, and Scholarly Communications. Each participant will leave with a Memorandum of Understanding Workbook, which includes an executive summary, a MOU template, an example workflow, a document to track estimate of university support, and explanatory documents for all of the above.