University Records document the history of the University of San Diego from student organizations to university departments and administration. Records generally include correspondence, meeting minutes, memoranda, policies, and photographs.
Finding Aids are tools used to aid research by describing the materials in a collection. University Records Finding Aids include historical and/or biographical information along with a description of the collection and a folder listing of the content. If you wish to view a collection please contact University Archives and Special Collections staff.
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Guide to the Associated Students records
University of San Diego Associated Students
The Associated Students of the University of San Diego records document the administrative workings of the Associated Students from 1970 to 2005. Records include budget history, constitution and by-laws, event planning materials, meeting minutes, transition documents, and orientation scrapbooks.
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Guide to the Athletics Department records
University of San Diego Athletics Department
This collection contains the historical records of the University of San Diego Athletics Department. Records include administrative memos, meeting minutes, correspondence, programs, and historical information as well as newspaper clippings related to USD athletics. The records document the advancement of the athletics program, including budget planning, notable events such as the reintroduction of the football program and the move to Division I, and documentation of the recreation program that served the broader campus community.
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Guide to the Center for Community Service-Learning records
University of San Diego Center for Community Service-Learning
The records for the Center for Community Service-Learning document community service practices at the University of San Diego between 1985 and 2008. The majority of the records include committee meeting minutes, planning documents, reports, and publicity materials.
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Guide to the Coordinate Colleges Presidential Search Committee records
University of San Diego
The records of the Coordinate Colleges Presidential Search Committee document the search for the first President of the combined University of San Diego College for Women and College for Men. These records consist mainly of the applicants' files which were categorized as declined, withdrew, and unsuccessful. Also included are the committee meetings, expenses, recommendations, reports and news articles regarding the search committee’s activities.
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Guide to the Department of Religious Studies records
University of San Diego Department of Religious Studies
These records contain correspondence, reports, and meeting minutes pertaining to the Department of Religious Studies in the early 1970s. The majority of these records pertain to discussions about the Catholicity of the merging USD College for Men and College for Women and general education requirements in religion.
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Guide to the Educational Opportunity Program records
University of San Diego
These records document the functions of the Educational Opportunity Program at the University of San Diego. Among these materials are publication materials about the EOP, orientation information, correspondence from University administrators about the program, and newspaper clippings regarding minority students at USD.
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Guide to the Esther LaPorta Donor Relations records
Esther LaPorta
Esther LaPorta collected these records during her tenure at the University of San Diego. LaPorta gathered historical records about the founding of USD to provide context during donor events. Correspondence between Bishop Charles Buddy and Mother Rosalie Hill, for example, were used to construct the narrative for the 1999 President's Dinner. Correspondence between Bishop Charles Buddy and members of the Nolan family, articles and manuscripts written about the founding of the San Diego College for Women and the early history of the University of San Diego, and records pertaining to President Author Hughes are also included. Of particular significance are interview transcripts of Author and Marge Hughes. These interviews were conducted in March of 1995 as the Hughes' were preparing to retire from the University.
Documents pertaining to the University of San Diego Capital Campaign, as well as artifacts used to recognize significant donors are also included in these records. Capital Campaign records include reports and evaluations of the campaign.
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Guide to the Father William Shipley papers
William L. Shipley
Father William Shipley taught in the Philosophy Department at the University of San Diego for 45 years. His papers document the merger of the College for Women and College for Men particularly as it affected the Philosophy Departments. Additionally, Shipley's papers include meeting minutes, notes and memoranda from the various committees on which Shipley served as well as records from the Immaculate Heart Seminary and the St. Francis Seminary.
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Guide to the Founders Gallery Exhibit records
Therese Whitcomb
These records consist of the planning materials, newspaper clippings, and photographs gathered for University of San Diego Founders Gallery exhibits between 1971 and 1993.
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Guide to the Graduate Council records
University of San Diego School of Graduate and Continuing Education
The Graduate Council records contain the proposal for creating a Graduate Council in the University of San Diego School of Graduate and Continuing Education as well as meeting materials and minutes for the Graduate Council dating 1991-1996.
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Guide to the Graduate Records Office records
University of San Diego
These records contain correspondence and informational materials about the various graduate programs at the University of San Diego. These records document policy and procedural changes undertaken in the various programs largely throughout the 1990s. Course requirements and requirements for admission and graduation make up a large portion of these records.
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Guide to the Honors Convocation records
University of San Diego
Records dating 1961 to 1996 include Honors Convocation invitations and programs as well as planning materials for the Convocation, correspondence regarding award recipients, and copies of letters sent recipients. Also included are some materials regarding the Kappa Gamma Pi St. Catherine Medal award. After 1996, records solely include the Convocation program. Years 2004 and 2010 are currently missing from these records.
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Guide to the Human Resources New Employee Orientation records
University of San Diego Human Resources
This collection consists of binder materials from the 1991 New Employee Orientation. Materials include handouts, forms, handbooks, and department information. While some department information is scarce, sections such as the Capital Campaign, Development, and University Relations contain promotional materials and brochures for the University. These records give a snapshot into what New Employees learned at the outset of their time at USD.
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Guide to the James Irvine Foundation Grant records
University of San Diego
The James Irvine Foundation Grant records include assessments, correspondence, fliers, planning materials, and reports pertaining to University of San Diego's "Institutionalizing Cultural Diversity" project which was funded by the James Irvine Foundation. These records pertain to the Faculty and Curriculum Development program portion of the project.
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Guide to the John Martin collection
John Martin
This collection contains apparel, memorabilia, and photographs collected by John Martin during his tenure as Volleyball Coach and Associate Athletic Director for Facilities and Operations at the University of San Diego.
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Guide to the Mission San Diego de Alcalá Excavation records
Raymond Brandes
The Mission San Diego de Alcalá Excavation records document the nearly twenty years of excavation work conducted during a University of San Diego course led by Professors Raymond Brandes and James Moriarty. Among the records are course materials, newspaper articles, photographs and negatives, research materials, maps, and audio recordings. Course materials include planning materials for the course, informational materials for students, and documentation of excavation work. This includes notes about work conducted during class sessions, inventories of found artifacts, and drawings of the excavation areas. Aerial photographs taken of the Mission San Diego de Alcalá site, and topographical maps created in preparation for excavations are included. Additionally, photographs of found artifacts and of the excavation site are included. While excavation occurred, gravesites of soldiers and priests were found and identified. Photographs and drawings of these findings are included in this collection. This collection also includes publicity about the course and clippings of newspaper articles written about the course. Record of excavations conducted in Old Town, particularly photographs, are also included.
These records include the extensive research conducted in preparation for the course. This includes research about Mission San Diego de Alcalá, about California Missions, and about Father Junípero Serra. Bibliographies of collected materials are included, along with maps and primary source materials. Additionally, audio recordings of James Moriarty giving tours of the excavation site are included.
In addition to materials directly related to coursework at Mission San Diego de Alcalá, materials pertaining to the proposed multipurpose building are included. Among these materials are correspondence regarding the proposed building, inquiries about the work conducted at the site, and the 1979 Environmental Impact Report created for the building.
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Guide to the Office of Career Services records
University of San Diego Office of Career Services
These records document the activities and resources offered by the Office of Career Services from the 1970s through 2014. The annual activities conducted by department Director, Linda Scales, are documented along with calendars, fliers, brochures, and job search resources offered to students. Planning materials for campus interview events are also included.
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Guide to the Office of Institutional Research records
University of San Diego Office of Institutional Research
The Office of Institutional Research records consist of documents and data compiled for national surveys and reports, accreditation, institutional analysis and planning. These are the records compiled to use in the University of San Diego Fact Books, federal and state accreditation mandates, and planning purposes for improving the institution. These records include data compiled for the American Association of University Professors (AAUP), the Association of Independent California Colleges and Universities (AICCU), the California Postsecondary Education Commission (CPEC), the Equal Employment Opportunity Commission (EEOC), the Integrated Postsecondary Education Data Systems (IPEDS), and the Higher Education General Information Survey (HEGIS). A large portion of these records are the raw documents used to create statistical data and reports. This data covers topics such as trends in disciplines, departmental programs, overall college enrollment, grade distribution, faculty workload, faculty salaries, admission/acceptance studies, student retention and persistence analysis, graduation rate calculations, and grade distributions. Also included are articles from the Chronicle of Higher Education and USD Commencement materials dating 1980-1990.
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Guide to the Office of the President Memorabilia collection
University of San Diego Office of the President
This collection contains the memorabilia, primarily certificates and awards, and videos of the University of San Diego's first three Presidents. Inauguration materials for both President Hayes and President Lyons include congratulatory certificates from various institutions, inauguration invitations and programs, news clips, and inaugural celebration videos. Awards for President Hayes and President Lyons include plaques, certificates, and commemorative plates from a variety of institutions including the United Way, the County of San Diego, and the National Multiple Sclerosis Society. Materials from President Hughes' tenure include meeting minutes from Hughes' establishment of the Administrative Council, materials for Hughes' retirement, and a Heart of San Diego interview with Dr. Hughes. Interview videos of President Hayes, commemorative photographs of President Lyons and Lyons' 2003 State of the University address are also included.
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Guide to the Office of the Provost records
University of San Diego Office of the Provost
The Office of the Provost records document the administrative functions of the Provost. Key among these are records compiled for the Western Association of Schools and Colleges (WASC) accreditation and planning materials for the Strategic Long Range Plan. Records cover historical background and information on key programs and academic departments administered by the Provost. Also included are faculty research and sabbatical reports.
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Guide to the Office of the Registrar records
University of San Diego Office of the Registrar
The Office of the Registrar records contain reporting information for the Higher Education General Information Survey (HEGIS) and the Integrated Postsecondary Education Data System (IPEDS). These annual reports contain statistical totals for USD enrollment including student enrollment in each degree area, gender and ethnicity totals, freshman profiles, and graduation rates. Correspondence regarding report completion is included. Also among these materials are graduation rate data collected for the Student Right Know disclosures as well as a recruitment plan for Fall 2002.
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Guide to the Paralegal Program records
University of San Diego School of Graduate and Continuing Education
These records document the functions of the Paralegal Program, formerly known as the Lawyer's Assistant Program, through its first decade. Records include statistics on program applicants, meeting materials of the Advisory Committee that organized the program's functions, reports from the American Bar Association, program descriptions, and plans for the future of the program. News, clippings, news releases, pamphlets, and brochures featuring in the program are also included.
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Guide to the Philosophy Department records
University of San Diego Philosophy Department
The University of San Diego Philosophy Department records include meeting minutes, transcripts of meetings, memoranda, correspondence, and news releases documenting the establishment, growth, and activities of the department. These records document discussions about curriculum, general education requirements, student outlook, and faculty standing. The bulk of these records cover the 1970s and include discussions surrounding the merging of the College for Women and College for Men as well as the changing scope of the Philosophy Department.
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Guide to the Presidential Debate records
University of San Diego University Relations
This collection contains planning records, videos, and news clippings associated with both the 1992 and 1996 Presidential Debates. 1992 Debate records cover the selection and subsequent cancellation of USD as a host site. News clippings also cover the controversy between the Bush and Clinton campaigns over why the debate was canceled. 1996 Debate records include correspondence, site selection and visitation information, planning meeting records, and contract information with the Commission on Presidential Debates. Design records featuring the debate logo which was placed on Media Kit items, t-shirts, lapel pins, and stationary are included. Short news cast videos are included along with promotional videos of USD, videos of debate preparation, and coverage of the debate. Also included are contact sheets with photographs of the event and newspaper articles covering site selection and the Debate.
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Guide to the President's Club records
University of San Diego Office of Public Relations
These records include the administrative records and event planning materials for the President's Club. These records document the founding of the President's Club as a way to honor the University of San Diego's major benefactors. These records also include planning materials for the President's Club Dinner, the primary event held to recognize President's Club donors. Planning materials include correspondence, meeting materials, membership lists, invitations, and documentation of the food and entertainment planned for the night. Correspondence includes review of the previous years' dinner as well as planning discussion for the current year.